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  • Writer's pictureMatthew Carberry

8 cash flow traps for small business owners

Starting out is often the hardest part in business, with cash flow the major cause of angst among business owners. Here are 8 cash flow traps businesses face and how to manage them.

1. Not knowing if the business is viable

Not knowing whether or not you have a viable business idea is one of the biggest traps for start-ups. Two key mistakes are not getting feedback and not starting small.

These days, it is so easy to start up pretty much overnight. You can set up a pay-by-the-month website, establish an online store, test the market and see what the market says before you spend thousands of dollars on an expensive website and branding. It pays to do a bit of market research and testing.

2. Wasting money starting up

A closely-related trap is wasting money when setting up. As a business owner it is important to understand what you should be paying for and what you can get free by knowing where to go.

3. The price is wrong

Be careful of your price point. At the end of the day the market will dictate the price. If you try and set your price too low you can have a problem. There is usually a good reason why other people charge more. Similarly, pricing too high can also ruin a business.

4. Overheads

Be aware of the cost of your overheads. Break it down to know exactly how much of X you need to sell or generate Y amount of income to cover your costs. Anything above that is actual profit.

5. Raising invoices doesn’t equal a sale

Change your definition of ‘sale’. It is a sale only when the money has been banked. Until then, what you have done is provided a pro bono service –even if you have raised an invoice for it. Don’t make the mistake of continuing to work for clients when they owe money.

6. Don’t spend your taxes

Lose the ‘I need the money now so I’ll just use it and find it when I have to’ attitude. Generally you don’t find it and then you don’t lodge your business activity statement (BAS) return because you can’t afford to pay it. This has a roll on effect, one missed payment becomes six and soon the ATO becomes your (unwilling) lender of last resort.

A healthy bank balance isn’t an indicator of how well business is going. Don’t forget this money may be allocated to your upcoming payments like BAS and contractors. Only spend when your cash flow forecasting allows it.

7. Don’t neglect paperwork

Failing to account for things like tax suggests people are going into business before working out their financial systems. Business newbies should consider setting up a separate tax account and transfer money into it to quarantine it.

8. Don’t be afraid to ask for help

Make sure you get the accounting and bookkeeping help you really need. But that in itself can be problematic. There are plenty of good accountants and bookkeepers out there, but can they speak your language and can you understand what they say?

Tax accountants can deliver good advice on tax and structuring many have never run a business. They can tell you that you are in trouble but may not be able to give you advice on how to get out of it.

Bookkeepers they might be excellent at keeping your records up-to-date but you have to find somebody who will work well with you, even if that means fishing your receipts out of shoe boxes.

Networking is a great way to learn from others. It is comforting to know there are others out there in the same position as you and some may be able to recommend other professionals. At the end of the day we all go through it, we all continue to go through it and there is strength in helping each other.

At Verve Group, not only are we accountants and bookkeepers, but we're business advisors too. We understand the problems that small businesses face and will help you to find solutions.


Want to get in touch? Contact Verve Group today on (08) 8120 4877 or email

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