• Marc Loader

21 Best Xero Add-Ons By Category That Your Business Needs to Know About (With Prices)

Updated: Dec 4, 2019

Every small business knows that Xero Accounting Software means the smooth running of accounting and bookkeeping processes... but are you using Xero to its full potential?


To ensure that you're utilising Xero Accounting Software to the fullest extent, we've done the research on what popular time and money saving Xero add-ons are saying about themselves and compiled it into one handy article. We take a look at the main features, which industries are best-suited to the add-on, the current star rating on the Xero app marketplace, and the pricing options.


Go on then; read, learn, compare and work smarter in your business!


#1 - WorkFlow Max by Xero

Run your projects from beginning to end with WorkflowMax project management software. Do it all – quoting, scheduling, time tracking, invoicing and reporting – and get a much better picture of your people and your profit.

WorkFlow Max is Xero-owned and integrated. Enter information into one system and it pops through on the other automatically. WorkflowMax is designed to help architects, engineers, building/construction, and manufacturing businesses manage their project workflows from start to finish.

  • Push sales invoices to Xero. When you create a sales invoice in WorkflowMax, it’s automatically pushed into Xero.

  • Get payment confirmation back into WorkflowMax. Once an invoice has been reconciled in Xero, it’s marked off as paid in WorkflowMax, giving you an accurate picture of profitability on each job.

  • Push WorkflowMax purchase order receipts into Xero as account payable. Raise purchase orders and receipt supplier invoices in WorkflowMax. Once receipted, the details are automatically pushed to Xero for payment of the invoice.

Xero Marketplace Rating: 3.75/5


Pricing Overview: Standard for 5 users $55/month, Premium for 5 users $105/m


#2 - Tradify

The complete job management solution for tradies & contractors. Handles quoting, invoicing, job scheduling and tracking, timesheets & more.

  • Push invoices to Xero in one click

  • Transfer bills, suppliers & customers to Xero automatically

  • Track cash flow in real time

  • Easily manage your suppliers & customers.

  • Capture time easily with time tracker

  • Add images, quotes, notes & purchase orders to jobs from the app


Xero Marketplace Rating: 4.7/5


Pricing Overview: $39/per month, per user. For 10+ people you need to enquire with Tradify.


#3 - ServiceM8

ServiceM8 is a cloud-based job management software for contractors, trades & home service businesses like electricians, plumbers, locksmiths & cleaners — any kind of business that manages jobs & staff in the field, ranging in size from sole operators up to 30 staff.


ServiceM8 helps manage the front-end job management, from a client’s first call through to scheduling, quoting, invoicing & payment. From there, it integrates with Xero to form an end-to-end field service package.

  • Manage jobs & staff

  • Quote & invoice on site

  • Capture signatures

  • Record notes, photos & videos

  • Complete PDF forms

  • Accept credit card payments

Xero Marketplace Rating: 4.5/5


Pricing Overview:

Starter (50 jobs) $29/month

Growing (150 jobs) $79/month

Premium (500 jobs) $149/month

Premium Plus (1500 jobs) $349/month


#4 Unleashed

Unleashed provides online inventory software for Xero, allowing accurate costs, margins and stock control. With real-time inventory control and reporting, Unleashed Software is a powerful cloud inventory management solution for manufacturers, distributors, wholesalers and retailers. Unleashed makes inventory management easier and more efficient so you can take control of your inventory health and scale your business with confidence.

  • Payable Transactions Updates - Unleashed sends Xero payable transactions for payment and reconciliation as you receive stock.

  • Receivable Updates - The second you complete a sale in Unleashed, we send that information through to Xero. Not only that but as stock moves, we update the stock value and cost of sale in Xero to ensure your profit reports are correct.

  • Perpetual Stock Updates - Unleashed updates Xero in real time.

Xero Marketplace Rating: 4.7/5


Pricing Overview: View prices for your region here.


#5 DEAR inventory

DEAR enables you and your team to manage all products, customers, suppliers, contacts, purchases and sales in one easy-to-use system.


DEAR provides an all-in-one platform to help manage growing businesses in retail, wholesale and ecommerce. Take control of your entire operation through centralised order and inventory management, integrated Point of Sale, mobile Warehouse Management and out of the box integrations to leading marketplaces, shipping services and accounting applications.


Once DEAR Inventory and Xero are connected, DEAR Inventory will become the central point of all inventory management within your business. This means that all inventory-related purchases, sales, and manufacturing will be performed in DEAR Inventory and then synchronized over to Xero in form of invoices, bills and journal entries.


Xero Marketplace Rating: 4.7/5


Pricing Overview: $199 paid monthly, USD$2189 paid annually


#6 Vend

Vend's retail platform offers point-of-sale, inventory management, reporting and customer engagement tools on iPad, Mac or PC. Designed for inventory-based retail, Vend has everything you need to sell, manage, report and grow in every way. Centrally manage your stores in the cloud, and easily add new users, registers, sales channels or locations as you grow.


Automate painful admin tasks and eliminate human error with daily sales and payment totals, cash movements, stock orders, cost-of-goods and contacts flowing easily between the two systems. Account sales that haven't been paid yet also sync to Xero, and automatically update once you receive the relevant payment.


Vend supercharges your Xero reports with visibility into how your business is truly performing, including your real-time profit and loss.


Xero Marketplace Rating: 4.1/5


Pricing Overview:

Lite (small retailers with basic operations) $119/month

Pro (established single or multi-store retailers) $149/month

Enterprise (large multi-store retailers or franchises) - Enquire with Vend

#7 Receipt Bank

Receipt Bank is the easiest way for accountants and bookkeepers to get the information they need from their clients, with no chasing paperwork and no data entry. Your clients submit their receipts, bills and invoices via their personalised Receipt Bank email address or handy mobile app, and our world-class OCR data extraction technology provides you with all the key information. All that’s left to do is review and publish to Xero in one click.


Receipt Bank integrates directly with Xero to create an end-to-end bookkeeping productivity solution. Receipt Bank syncs with your Xero Chart of Accounts to ensure that all data is categorised accordingly, and pushes the extracted information to your Purchase Ledger or Bank Account for effortless reconciliation.


Xero Marketplace Rating: 4.8/5


Pricing Overview:

Business (1 user) $15/ month, billed annually

Business Plus (5 users) $30/month, billed annually

Premium (20 users) $60/month, billed annually


#8 Expensify

The only AICPA recommended solution for receipt tracking, expense reporting, mileage tracking, and company card reconciliation. Go paperless with Expensify and Xero for all your receipt and expense management needs. With Expensify, it's faster than ever to review expenses, reimburse employees, and close your books each month.


With the highest OCR accuracy in the industry, Expensify’s trademarked SmartScan technology allows users to capture receipts easily on-the-go. The corporate card reconciliation feature eliminates the need for accountants to reconcile company cards at the end of the month. The direct Xero integration cuts down hours of manual data entry, and the rapid reimbursement feature lets accountants reimburse their clients next day, free of charge.


Expensify was designed for anyone who has receipts, and is the perfect expense management platform for small and medium-sized businesses in any industry.


Xero Marketplace Rating: 4.5/5


Pricing Overview:

Collect $7 per month per user

Control $15 per month per user


#9 DiviPay

Instantly issue virtual corporate cards to your team whilst staying in control of spending and automatically export expense data into Xero. DiviPay eliminates the need for credit card sharing, reimbursements and expense reporting, giving you more control over how company money is spent.


With DiviPay you can instantly issue virtual corporate cards to your team whilst staying in control of company money by setting spending rules. Use your mobile app to pay online and in store and to snap photos of receipts. Once a payment is made, DiviPay automatically populates the expense category, GST and merchant data and exports it into Xero.

DiviPay is used by Australia’s fastest growing businesses to control company spending and automate their team’s expense reporting.


Xero Marketplace Rating: 5/5 *note: rating from only 4 ratings - this is a brand spankin' new app.


Pricing Overview:

Standard $19 per user per month (minimum 5 users)

Scale - custom pricing, enquire with DiviPay

#10 A2X for Amazon & Shopify

A2X for Amazon posts Amazon sales and fees to Xero simply and automatically and reconciles to settlement deposits. Supporting Amazon marketplaces worldwide. A2X will save you hours of reconciling Amazon settlements each month. Eliminate Amazon spreadsheet accounting, which is error-prone and time-consuming. Never waste another minute manually pulling out fees, refunds and adjustment into Xero.


A2X for Shopify posts Shopify store sales automatically to Xero, and reconciles your payouts so that you know everything has been accounted for correctly. Never waste another minute manually reconciling your Shopify payouts and figuring out fees, refunds or adjustments. A2X automates that manual process, transforming what took hours into a few seconds. A2X takes out the guesswork and gives you full visibility of your Amazon and Shopify e-commerce sales and costs.. A2X gives you accurate accrual financials, automated and reconciled.


A2X for Amazon and A2X for Shopify are designed for e-commerce sellers and their bookkeepers and accountants. A2X is the missing piece connecting Xero to your e-commerce sales channels, to streamline your back office and unlock opportunities in the e-commerce sector.


Xero Marketplace Rating: 5/5


Shopify Pricing Overview:

Mini (up to 200 orders/month) USD$19/month

Basic (up to 1,000 orders/month) USD$39/month

Standard (up to 2,000 orders/month) USD$69/month

Advanced (up to 5,000 orders/month) USD$99/month


Amazon Pricing Overview:

Mini (up to 200 orders/month) USD$19/month

Starter (up to 1,000 orders/month) USD$49/month

Standard (up to 5,000 orders/month) USD$69/month

Premium (up to 10,000 orders/month) USD$139/month


#11 OneSaas

Get Xero working with your business apps: Shopify, WooCommerce, BigCommerce, eBay, Magento, Amazon, OpenCart, Active Campaign, MailChimp and more.


Ecommerce

When an order is placed the invoice and customer will automatically be created in Xero. Products, payment and stock levels are also synced. Apps include Bigcommerce, Shopify and more!


Inventory Management

When an invoice is created in Xero, inventory levels are updated in your inventory app. Apps include Unleashed.


Billing & Invoicing

When an invoice is created it will also be created in Xero. Products and payments are also synced. Apps include FreshBooks, Harvest and WHMCS.


CRM

When an invoice is created in your CRM, the sales and customer data is sent to your CRM. an invoice/opportunity is created in your CRM, an invoice is created in Xero. Apps include Salesforce and ZohoCRM.


Fulfillment 

When an invoice is created in Xero, the order is sent for fulfillment. Apps include Shipwire.


Email Marketing

Contacts are added to your email marketing list when they are created in Xero. Apps include Mailchimp and ActiveCampaign.


Xero Marketplace Rating: 4.7/5


Pricing Overview:

Business Starter (2 apps, 1200 transactions/month) EUR€19/month billed annually

Business Standard (2 apps, 4800 transactions/month) EUR€29/month billed annually

Growth Business (3 apps, 9600 transactions/month) EUR€39/month billed annually

Scaling Business (5 apps, 24000 transactions/month) EUR€79/month billed annually

Enterprise (5 apps, 120000 transactions/month) EUR€259/month billed annually


#12 GoCardless

A hassle-free way to pay: Your customer can set up a Bank Debit mandate in minutes and then all their future payments will be automatically collected as soon as they are due.


A flexible solution for recurring payments: Collect payment for any Xero invoice on time, every time. Whether fixed or variable amounts and at ad-hoc or fixed schedules it is perfect for invoice and subscription/recurring payments.


Xero Marketplace Rating: 4.6/5


Pricing Overview:

Standard - no monthly fee, 1% + $0.40 per transaction. An additional fee of 0.1% applies to transaction values above $3,000.

Plus - $100/month.

Pro - $350/month.


#13 Stripe

Stripe makes it simple for businesses using Xero to get paid faster. Stripe and Xero together allows business owners to accept payments from their customers via credit card, debit card or ACH bank transfer. Stripe processes all transactions for you. Once your Stripe account is integrated with Xero, you can accept payments immediately.


Stripe offers fraud protection tools powered by advanced machine learning algorithms to help you detect and prevent fraud. You can also take advantage of Stripe’s rich, third-party ecosystem with hundreds of integrations ranging from tools for email alerts, shipping, ERP, and more.


Xero Marketplace Rating: 2.3/5


Pricing Overview: Pay-as-you-go

1.75% + A$0.30 for domestic cards

2.9% + A$0.30 for International cards


#14 Paypal

Easily accept a variety of payment types your customers know and love, and automatically view and reconcile transactions within Xero. Making it easy for your customers to pay means less time chasing money, so you can spend more time on other parts of your business.


Once you’ve linked your PayPal and Xero accounts:

  1. A ‘Pay now’ button appears on your invoices.

  2. Your customers simply click the button and either pay with their PayPal account or enter their credit or debit card details.

  3. You receive the money in your PayPal account straight away.

Xero Marketplace Rating: 3.8/5


Pricing Overview: See full schedule of fees here.


#15 Practice Ignition

Practice Ignition eliminates the friction by sending your clients a single, smart proposal they can read, sign and pay in one place. That's more closed deals for you and less back and forth for everyone! Practice Ignition is designed to help you make the sale with a beautiful, smart proposal that takes minutes to create and seconds for your client to electronically accept - no more print, sign and scan.


Using the in-built Practice Ignition payments platform, your client signs up for automated payment debits right on the proposal - meaning you get paid on your terms and never risk a debtor again. Combining Practice Ignition’s smart proposals and payments with your Xero apps suite means practice automation! When a client accepts a proposal, invoices are automatically created in Xero and jobs in Xero Practice Manager. When payment is made, Practice Ignition automatically reconciles your Xero invoices - automating your accounts receivable and eliminating debtor days.


Xero Marketplace Rating: 4.9/5


Pricing Overview:

Starter (25 active clients) $99/month

Professional (250 active clients) $199/month

Scale (1000 active clients) $499/month

#16 Chaser


Automates invoice chasing and streamlines your credit control process, to get you paid on time - in less time. Automate your invoice chasing without losing the human touch. Chaser is Cloud Credit Control software for Xero - designed for small-medium businesses, or Accountants and Bookkeepers with SMB clients. Chaser gets invoices paid sooner, saves time and improves cashflow.


Fully customisable to your business and customers

Entirely customisable email templates, schedules and signatures to match your company or client’s usual style


Consistent email addresses

Sender email addresses will always reflect your usual address, so customers will never know their chasers are sent automatically


Multi-grouping

If a customer has multiple outstanding invoices, Chaser automatically consolidates them into one email, just like you would


Automated ‘Thanks for paying’ messages

When your customers pay an invoice, Chaser sends a thanks for paying message to foster great relationships


Xero Marketplace Rating: 5/5


Pricing Overview:

Basic (up to 50 invoices chased) $45/per month

Standard (up to 200 invoices chased) $125/month

Professional (up to 400 invoices chased) $165/month

Enterprise (unlimited invoices chased) $415/month


#17 Debtor Daddy

Combines smart technology and the human touch to get your invoices paid faster, saving you hours each week, reducing stress and increasing cashflow. Debtor Daddy is an innovative service that is disrupting the debt collection industry by revolutionising the way small businesses chase overdue invoices. Using a unique combination of smart technology and the human touch, we're on a mission to create a new world of stress-free cash flow.


Debtor Daddy links with Xero to display a constantly-updated dashboard of your receivables situation. Our technology does all the heavy lifting of analysis, reporting and optimisation to influence your customers to pay you faster over time. Debtor Daddy’s scientists and receivables specialists work together to ensure you’ve got the world’s best tools, insights and practices at your fingertips, helping you achieve robust receivables processes whilst keeping it human for creditor and debtor alike.


Xero Marketplace Rating: 4.9/5


Pricing Overview:

Remind Only (up to 100 invoices) $49/month

Remind + Call Combo (up to 100 invoices, 15 call credits) $139/month

Remind + Call Combo + (up to 500 invoices, 30 call credits) $259/month

#18 Tanda

Pay staff correctly for the time they work. Scheduling, time clock attendance, award interpretation & pay calculation with Xero payroll. We help businesses manage rostering, timesheets, and payroll. Spend less time and effort on administrative tasks, and more time growing and expanding your business.


Streamline and manage your business in minutes with the Tanda-Xero integration. Save time, eliminate double data entry, and reduce payroll stress with 1-click timesheet exports.

Tanda collates your workforce data, timesheets, and pay rates for automatic and accurate calculation of your employees’ gross wages. Tanda then exports these award-interpreted timesheets directly into your Xero payroll software, ready to be processed for your next pay run.


Xero Marketplace Rating: 4.9/5


Pricing Overview: Enter your details to request pricing


#19 Deputy

Scheduling, timeclock and communication. Do payroll and time billing into Xero with 1 click! Free iOS and Android apps. Deputy is the ultimate employee management tool, connecting businesses and employees seamlessly through technology. By simplifying rostering, timesheets, tasks, team communication and Award Interpretation.


Connect Deputy and Xero to calculate overtime, penalty rates, leave loading, and salary costing with every shift, as well as saving hours in payroll processing time.

  • Integrates with Payroll

  • Full Award Interpretation, with over 30 of the most common Fair Work Awards available

  • Leave requests & daily leave sync

  • Time billing

  • Contractor Invoice

Xero Marketplace Rating: 4.3/5


Pricing Overview:

Scheduling (rostering and scheduling) $3 per user per month

Time & Attendance (timesheets and payroll integration) $3 per user per month

Premium (rostering, scheduling, timesheets, payroll) $5.50 per user per month ($5 per user per month billed annually)

Enterprise - custom pricing

#20 Spotlight

Spotlight Reporting offers accountants and business owners the opportunity to create easy, great-looking performance reports, dashboards, forecasts and consolidations. Spotlight Reporting offers a great range of comprehensive performance reports, full three-way forecasting, customisable dashboards and advanced consolidated reports for multi-entity businesses and franchises. Our software empowers accountants to have great conversations with their clients and to add value to the relationship. The Spotlight suite of tools are ideal for accounting firms, business owners, CFOs, franchises, and non-profits seeking greater clarity and insights.


Spotlight Reporting seamlessly integrates with Xero enabling accountants and businesses to import actual and budget data from Xero with the click of a button. The integration unlocks all functionality available in Spotlight, including unique features such as industry templates, Action Plans, Cash flow Forecasting, Executive Summaries, advanced consolidations with multi-currency and inter-company eliminations, etc.


Xero Marketplace Rating: 4.9/5


Pricing Overview:

Business (1 organisation) $50/month

Business 10 (10 organisations) $250/month

Franchise & NFP (10 organisations & head office) $250/month


#21 Float

Cash flow forecasting software you can trust. Float automatically updates your forecasts with Xero data. Save time and make decisions with confidence. Float provides an award-winning, intuitive solution to cash flow forecasting and management that business owners can easily understand and take action on. Float for Xero provides you with a real-time, accurate and visual cash flow forecast that will help you spot cash fluctuations in advance and have confidence in your future plans.


Float integrates seamlessly with Xero to build a visual, easy-to-understand picture of your current and future cash. Simply enter your cash forecasts for what you expect to happen each month (or use our auto-forecast option), and Float will keep these updated every day with bills, invoices and actuals so you can track your budget vs. actuals automatically. We import every bill and invoice from Xero, enabling you to set accurate 'expected' payment dates that can be different from the official due date, making your forecast a true reflection of your cash position.


Float also offers scenario planning, so you can easily see what different decisions might look like for your business. Can you afford to hire new staff, expand to another location, or lose a client? Find out easily and visually in Float. Faster and simpler than Excel. Plus it never goes out of date!


Xero Marketplace Rating: 4.8/5


Pricing Overview:

Essential (3 users) $99/month billed monthly, $79/month billed annually

Premium (10 users) $179/month billed monthly, $149/month billed annually

Enterprise (100 users) $359/month billed monthly, $299/month billed annually



Looking for an accountant in that can help you get started with Xero or improve how you're currently using the software? Look no further. Book a phone chat with a Verve Group Director today.

Every effort has been made to ensure the accuracy of the information in this article as at 2 December 2019. We cannot guarantee that prices and ratings won't change from this date forward. This article does not promote any certain app for your business, but provides a short guide to what is currently popular in the market with small businesses. Need help getting started with Xero and its add-ons? Get in touch with Verve Group. Book your initial consultation now.


Verve Group has business accountants in Adelaide, tax agents in Adelaide, business accountants in Alice Springs, and tax agents in Alice Springs, but we help clients all across Australia. We also have business and financial planning advisers in Adelaide and business and financial planning advisers visiting Alice Springs on a regular basis. That's right, we're a one stop shop!

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